Position Summary
We’re looking for an exceptional Project Coordinator to be the engine behind successful project execution. In this role, you won’t just take notes—you’ll drive momentum, keep timelines tight, and ensure nothing falls through the cracks. You’ll be embedded in a high-performance delivery environment, supporting critical projects across business and IT, and acting as the connective tissue between stakeholders, teams, and leadership.
This hybrid role requires a minimum of 3 days per week onsite in Oakville, ON. You’ll be a go-to partner for Project Managers and a key player in helping high-stakes initiatives stay organized, informed and on track.
Job Description
Project Execution & Coordination:
- Own the coordination of project deliverables—track timelines, milestones, action items, and follow-ups with precision.
- Set the pace: drive meeting agendas, capture critical decisions, and ensure accountabilities are followed through.
- Coordinate logistics for cross-functional team meetings, workshops, and stakeholder sessions.
- Support project onboarding and off boarding processes, ensuring teams are equipped and informed.
Reporting & Communication:
- Create and maintain high-quality status reports, dashboards, and project artifacts that give leadership instant clarity.
- Proactively surface blockers, risks, and gaps—before they become problems.
- Act as a trusted communication bridge between business, technical, and delivery teams.
- Elevate project visibility through strong documentation, executive ready summaries and regular updates.
Process & PMO Support:
- Champion use of standardized project delivery tools and templates.
- Maintain organized, auditable records in SharePoint, Teams, or other collaboration platforms.
- Continuously refine internal processes to improve efficiency, agility, and team productivity.
- Contribute to lessons learned and post-project reviews that raise the bar on delivery performance.
Required Experience
Key Qualifications & Experience:
- 3+ years of direct experience in a project coordination or delivery support role, ideally in fast-paced, matrixed environments.
- Strong grasp of project lifecycles (Waterfall, Agile, or hybrid) and the discipline to manage moving parts confidently.
- Advanced skills in Microsoft Office (Excel, Powerpoint, Outlook) and collaboration platforms like MS Teams and SharePoint.
- Exceptional organizational and time management skills—you live by your checklist.
- Polished communication skills—you know how to speak to SMEs, stakeholders, and executives alike.
Preferred Qualifications:
- Post-secondary education in Business, IT, or a related discipline.
- Exposure to tools like Teamwork, Smartsheet, MS Project or equivalent tracking systems.
- Certification or coursework in CAPM, PMP, SAFe® or Agile delivery in asset.
Work Environment & Additional Details
- Location: Oakville, ON — Hybrid model with minimum 3 days per week onsite.
- Work Schedule: Standard business hours (Monday to Friday) with occasional flexibility as project needs evolve.
- Work Setup: All tasks will be performed using company-provided systems and communication platforms.
- Team Structure: You'll work closely with Project Managers, SMEs, and business leads within a structured PMO environment.
This is more than a coordination role—it’s a launchpad for someone who thrives in structure but excels under pressure. You’re not just supporting projects; you’re making them happen. If you’re ready to bring energy, precision, and impact to every project you touch, we want to hear from you.
What we Offer
- Flexible work environment with options for remote or hybrid work.
- Continuous learning opportunities, training programs, and certification support.
- Exposure to innovative cloud solutions for modern businesses.
- Competitive salary, health insurance, and wellness programs.
Hiring Process
We believe that finding the right talent is key to our success. At BITSUMMIT, our hiring process is designed to ensure a smooth and transparent experience for all candidates, where we focus on skill, passion, and cultural fit. Here's how our process works:
- Initial Application Review
Once we receive your resume, our recruitment team will carefully review your experience and qualifications to determine if your skills align with the role. - First Interview: Getting to know You
In this stage, you’ll have a conversation with our hiring manager to dive deeper into your background, interests, and how your experience can contribute to BITSUMMIT’s success. - Technical Assessment
If your profile matches, we’ll invite you to complete a technical assessment. This helps us evaluate your problem-solving skills and approach to design challenges. - Final Interview: Meet the Team
The final stage involves meeting our leadership and project teams. This will be a chance for you to see if we’re the right fit for your career aspirations, and for us to understand how you’ll thrive in our community.
Real-time Support
Our team is ready to answer your questions. Please fill out the information to schedule a call.
24/7 support
+1 833 489 2262
Real-time support
intake@bitsummit.ca
*For a quicker response, you can call or email us.
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