Office Administrator / Operations Coordinator

Office Administration

• Serve as the primary contact for general office administration tasks.
• Manage and maintain a clean, organized, and fully stocked office environment.
• Take ownership of purchasing and ordering office supplies, equipment, and snacks based on inventory levels and team needs.
• Coordinate courier pickups and deliveries; handle in-person errands such as post office runs or urgent procurement tasks.

Operations Coordination

• Support scheduling, meeting coordination, and travel arrangements for leadership and internal teams.
• Assist with the planning and logistics of team events, workshops, and all-hands meetings.
• Monitor internal workflows and help implement improvements to support operational efficiency.
• Coordinate documentation processes and internal communications via tools like Notion or Google Workspace.

Vendor & Facilities Support

• Act as the liaison for vendors, service providers, and building management.
• Support basic procurement tasks including invoice tracking, purchase approvals, and vendor compliance.
• Ensure service levels are met for all office-related third-party contracts.

Front Desk / Reception Duties (when on-site)

• Greet visitors and maintain a professional front-of-house presence.
• Manage reception areas, coordinate incoming/outgoing mail, and maintain entry logs if required.
• Handle incoming calls and direct inquiries to the appropriate departments.

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